Facilities Management Tender Writing

Facilities Management refers to all services that are required for the management of a building to ensure its value is preserved or enhanced. The UK’s Facilities Management sector presents a wealth of opportunities for small and medium-sized enterprises (SMEs) seeking to secure contracts in both soft and hard FM services.

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Our experience covers a range of areas...

Soft FM services are more focused on the people, the environment and the experience within the building. These services enhance the operational efficiency and comfort of the workplace, and some examples include:

  • Cleaning and janitorial
  • Security
  • Waste management and recycling
  • Pest control
  • Grounds maintenance

Hard FM services, however, are more concerned with the physical infrastructure of a building, and ensure that the building and its systems are safe and compliant with regulations. Examples of hard FM services include:

  • Mechanical and electrical maintenance
  • Heating, ventilation and air conditioning
  • Pluming and fire safety systems
  • Structural repairs and general building maintenance

FM contracts can range from delivering services for new building developments and major refurbishments to planned and preventative maintenance. For businesses, particularly in the public sector, these tenders offer vast potential for growth.

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Facilities Management Contract Tenders

At BWS, we understand the complexities of securing contracts in the FM sector. With years of experience and a proven track record, we help businesses craft compelling, high-quality bid responses that stand out in a competitive marketplace. Our approach is tailored to address the unique challenges of FM, including the division between hard and soft service provisions, ensuring your bid aligns with client expectations and maximises your chances of success.

Key Challenges Faced When Bidding in the Facilities Management Sector

  • Ensuring Compliance: The FM sector demands strict adherence to compliance standards, from legal regulations to industry certifications. Missing even minor details can lead to disqualification. Through our transparent, collaborative process, we will ensure that you are aware of any accreditations, certifications and health standards you will need to comply with.
  • Health and Safety Regulations: Meeting health and safety expectations is non-negotiable in FM tenders, especially for hard FM services involving infrastructure or systems maintenance. We ensure your health and safety policies, risk assessments and incident response strategies are clearly articulated in the bid, showcasing your commitment to safeguarding both personnel and facilities.
  • Demonstrating Delivery Capacity and Capability: Evaluators need confidence in your ability to deliver the required services efficiently and consistently, especially for high-value or multi-site contracts. We craft compelling narratives and case studies that illustrate your experience, resources and operational capacity. Whether it’s highlighting your skilled workforce, innovative tools or efficient processes, we present a strong case for your ability to deliver.
  • Continuous Improvement and Value for Money: Clients in the FM sector increasingly seek providers who offer more than just baseline services – they want continuous improvement and excellent value. We integrate your commitment to innovation, performance tracking and customer feedback loops into the bid, showcasing how you will continually enhance service quality.
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Bespoke To You

Our unique process allows us to develop a strategic approach tailored to your specific bid submission, resulting in the best possible outcome for you.

Beyond The Bid

Our success isn’t just about writing winning bids—it’s about building strong relationships with our clients, understanding their objectives, and helping them achieve their goals.

Focused On Your Success

The service you receive from BWS is about so much more than a writer; you gain a partner who is dedicated to your success.

A Partnership

There are many Bid Writing consultants but we’re different because we actually care. We understand what it takes to win and we know how to take you on that journey too.

Why Choose BWS for your Facilities Management Tender?

Bidding in the FM sector requires a focused, strategic approach. With challenges like bid volume, compliance and delivery capacity, partnering with BWS ensures you avoid common pitfalls and submit winning tenders. Our expertise in targeted opportunity selection, compliance assurance and crafting persuasive bids makes us the ideal partner for your FM contract success.

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Testimonials

Don't just take our word for it! Below you'll find testimonials from recent old and current clients across a variety of industries.

Fantastic experience

We had worked with other Bid Writing Consultancies in the past but it’s always felt very hardwork. BWS have been helpful from day one and we’re committed to working with them again and again!

Dave C (Lancashire)

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