Grounds Maintenance Tender Writing

If you are a Grounds Maintenance company who is currently looking to secure more contracts year-round - whether your target is for large-scale public sector Grounds Maintenance jobs or a more specialist landscaping project – to remain competitive in today’s market, it will be key to submit the clearest, most compelling, and fully compliant bids.

Experienced & Certified

Our team is fully accredited and with years of experience under their belts.

Customer Focused

We see this as a partnership; working alongside you to see the project through.

Always Delivered On Time

We work to your deadlines, and at your pace. Think of us as an extension of your in-house team.

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Our experience covers a range of areas...

We have a deep understanding of the grounds maintenance sector, with in-house bid specialists who have successfully secured contracts with local authorities, housing associations, and private sector clients. Our expertise spans across all aspects of grounds maintenance contracts, including:

Public and private sector estate maintenance
Local authority and highway verge management
School and university grounds upkeep
Sports pitch maintenance and specialist turf care
Tree surgery and arboriculture services
Hard and soft landscaping
Seasonal services – including gritting and snow clearance

Leveraging this knowledge, we craft bids that effectively highlight your company’s:

Technical capabilities in delivering high-quality grounds maintenance services
Compliance with relevant environmental and health & safety legislation, including:
- The Control of Pesticides Regulations
- The Wildlife and Countryside Act 1981
- BS 3998: Tree Work – Recommendations
- Health and Safety at Work Act 1974
Sector-specific expertise
Sustainability and environmental initiatives

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End-to-End Grounds Maintenance Bid Management

Kick-Off Consultations

These initial meetings serve as an essential step in understanding your company's unique expertise, goals, and approach. By engaging in detailed conversations, we can align our strategy with your specific objectives, ensuring that every element of the tender reflects your strengths and vision. This allows us to customise the process and address your needs more effectively.

Content Development

Before starting the writing process, we take time to thoroughly examine the tender documents to ensure our writers fully comprehend all the requirements. Our writers focus on creating compelling, well-structured responses that are both persuasive, evidence-backed, and meet all the requirements specified in the tender documentation. We aim to provide clear, concise, and powerful content that highlights why your company is the best fit for the project, and ensure your responses directly align with what the buyer is looking for.

Proofreading and Reviews

After the initial drafts are complete, our team conducts a thorough internal review process to ensure the content is accurate, compliant with the tender's specifications, and aligned with the buyer’s expectations. Collaborative reviews help us refine the language, check for clarity, and confirm that every detail is aligned with both the client’s objectives and the buyer’s requirements, reducing the risk of any oversight.

Submission Support

Our support doesn’t end with writing the bid. We assist with verifying the compliance of all tender documents, ensuring that each section is fully completed and formatted according to the client’s and portal’s requirements. This step is crucial to prevent any last-minute errors, ensuring that all documents are correctly uploaded and meet all the necessary submission guidelines to avoid disqualification or delays.

Key Challenges Faced When Bidding in the Grounds Maintenance Sector

We are equipped to recognise the challenges of Grounds Maintenance procurement and specific constrictions that may arise throughout the bidding process and our teams are more than qualified to mitigate all barriers that are identified, including but not limited to;

Strict Compliance Requirements: Most bids today require your adherence to regularly updating environmental, health & safety, and sustainability regulations – we are equipped with industry regulatory knowledge and best practice to ensure your bid demonstrates full and winning compliance.
Competitive Market: Many Grounds Maintenance companies often compete for the same local authority and private sector contracts – we have the skillsets to support you in showcasing your unique strengths that will set you apart from the crowd and win you the most sought-after contracts in the sector.
Demonstrating Social Value: An increasing number of contracts now require bidders to demonstrate numerous social value commitments, such as community engagement and carbon reduction measures – we are highly experienced in helping our clients to articulate your dedications in this area – in a way that will objectively strengthen your bids.

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Bespoke To You

Our unique process allows us to develop a strategic approach tailored to your specific bid submission, resulting in the best possible outcome for you.

Beyond The Bid

Our success isn’t just about writing winning bids—it’s about building strong relationships with our clients, understanding their objectives, and helping them achieve their goals.

Focused On Your Success

The service you receive from BWS is about so much more than a writer; you gain a partner who is dedicated to your success.

A Partnership

There are many Bid Writing consultants but we’re different because we actually care. We understand what it takes to win and we know how to take you on that journey too.

Why Choose BWS for your Grounds Maintenance Bid?

At BWS, we combine industry expertise, proven bid writing strategies, and a tailored approach to deliver winning submissions for Grounds Maintenance tenders and frameworks!

Our collaborative process ensures your bid reflects your strengths and aligns with buyer priorities, giving you the best possible chance of securing contracts.
BWS has extensive experience in producing winning bid submissions across the Grounds Maintenance sector – contact us today to find out more.

Don’t see your industry listed on our website? We’ve got more coming soon! In the meantime, get in touch with our team to discuss your bid requirements.

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Testimonials

Don't just take our word for it! Below you'll find testimonials from recent old and current clients across a variety of industries.

Fantastic experience

We had worked with other Bid Writing Consultancies in the past but it’s always felt very hardwork. BWS have been helpful from day one and we’re committed to working with them again and again!

Dave C (Lancashire)