Facilities Management Bids | BWS

How to Win Facilities Management Bids

Are you looking to win facilities management bids? Bid Writing Services can help!

Bid Writing Services are experts in providing winning facilities management bids for our clients.

This latest guide will explain everything you need to know about facilities management bids and how to win them.

What are Facilities Management Bids?

Facilities Management (FM) bids are proposals that businesses submit to compete for contracts to manage and maintain buildings and associated services.

FM bids aim to provide efficient and cost-effective solutions for maintaining and managing a wide range of facilities, such as office buildings, hospitals, schools, universities, and industrial plants.

Why do clients need Facilities Management services?

Facilities Management (FM) services are essential for building owners and operators to ensure that their properties are well-maintained and safe for everyone using them.

With a comprehensive range of services, FM businesses provide a “one-stop shop” solution to complete all the necessary maintenance works for the entire building.


Firstly, FM services must comply with legal regulations and standards relating to building safety.

The building owner or operator has a legal duty to ensure that their property is safe and well-maintained, and FM professionals have the necessary expertise to help them achieve this.

Failure to comply with these regulations can result in hefty fines, legal action, and even closure of the building in some cases.

In addition, FM services are crucial for ensuring the smooth operation of the building’s facilities. This includes everything from cleaning and maintenance of the interior and exterior of the building to ensuring that the heating, ventilation, and air conditioning (HVAC) systems are working effectively.

FM businesses can also provide security, waste management, landscaping, and catering services, ensuring all aspects of the building’s operations are running seamlessly.

Reduce Costs

Facilities Management services can also help reduce maintenance and repair costs.

By carrying out regular preventative maintenance, FM businesses can help identify potential issues before they become major problems, ultimately saving building owners money in the long run.

FM professionals are also skilled in identifying energy-saving opportunities, which can result in significant cost reductions.

Overall Experience

Finally, FM services can improve the overall experience of building users. By ensuring that the building is well-maintained, clean, and safe, users are more likely to have a positive experience when using the facilities.

This can be especially important for businesses such as retail outlets, where the property’s appearance can significantly impact customer perception and sales.

What to consider when looking to win Facilities Management bids

There are several key factors to consider when it comes to winning Facilities Management bids.

Service Proposal

Firstly, you need to have a strong understanding of the client’s requirements, including the scope of the project and the level of service they expect.

This should be reflected in your service proposal, which should outline the specific strategies and methodologies you plan to use to maintain the sites in question.

Contract Management

Contract management is one of the most important considerations when bidding for Facilities Management contracts.

This involves engaging with the commissioner and all stakeholders to ensure communication is open, transparent, and effective.

It’s essential to have a system in place for reporting on service performance and addressing any issues or concerns.

This should include regular meetings, progress reports, and a clear escalation process for resolving problems.

Technology & Innovation

Innovation and technology are also key factors to consider when bidding for Facilities Management contracts.

The commissioner will want to see that you are using the latest systems and equipment to deliver the contract, and that you focus on achieving time and cost efficiencies.

This could involve using sensors to monitor energy usage and optimize heating and cooling systems or implementing automated cleaning solutions to streamline operations.


Staffing is another critical area to consider when bidding for Facilities Management contracts. You need to be able to demonstrate that you have the resources to recruit, train, and deploy staff in sufficient numbers to meet the client’s requirements.

This will often include a commitment to paying staff at least the Real Living Wage and promoting modern apprenticeships to support social value.

Contact Us

For more information on facilities management bids, call Bid Writing Services today at 07760 514 645 or email info@bidwritingservice.com.

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