If you operate in the water hygiene sector – whether that’s Legionella control, water treatment, or system monitoring – you’ll know that health and safety is more than just a legal requirement. It’s a core part of delivering a high-quality service, and it’s increasingly important in tender evaluations.
When bidding for public sector contracts, there are three areas that procurement teams evaluate closely:
- Lone Working
- Personal Protective Equipment
- Risk Assessments/Method Statements
Here’s why they matter, and how they should be handled in water hygiene contracts.
Lone Working
Water hygiene tasks often involve visiting multiple sites without direct supervision, which introduces specific risks.
Common hazards for lone workers include:
- Slips, trips, or falls
- Exposure to harmful bacteria
- Chemical or aerosol contact
- Injuries from manual handling
- Safety concerns at secluded or unsecured locations
It’s not enough to say, “we have a policy.” Instead, show how you support your team:
- Reliable Communication Systems: Do staff check in and out using mobile tools or GPS?
- Relevant Staff Training: Can your team spot hazards, like leaks, unstable walkways, or malfunctioning equipment? Do they know how to act safely? What training do they complete to support them with this?
- Clear Escalation Routes: Do your staff know who to contact after any issues/incidents? Do they know where medical help is available from? Do they know at what point they should stop working?
Personal Protective Equipment (PPE)
Personal Protective Equipment helps to defend against many water hygiene hazards, from bacterial aerosols to chemical exposure. But PPE is often mishandled in tenders, with vague statements like ‘PPE is provided’ instead of the specifics that the client is after.
Types of PPE in water hygiene work:
- Hand protection
- Body protection
- Eye and face protection
- Respiratory protection
- Foot protection
When addressing PPE in a water hygiene tender, it’s important to go beyond simply stating that equipment is provided. You should highlight how you manage PPE, by including information such as:
- Task-specific selection: Which glove types suit chemical handling or aerosol exposure? Are your eye shields compliant with EN standards?
- Competency-based use: Can your staff demonstrate proper fitting, inspection, and storage techniques?
- Maintenance and lifecycle: What’s your inspection and replacement schedule? How do you avoid using expired or worn equipment?
- Documentation and audit trail: Do your records show exactly who received what, when it was checked, and when it was replaced?
Risk Assessments and Method Statements (RAMS)
When it comes to water hygiene, RAMS are of paramount importance. They are practical guides that keep your team and your clients safe throughout your service delivery.
A risk assessment helps you spot the hazards, weigh up how serious they are, and decide what can be done to control them. A method statement then takes that information and sets out, step by step, how the job will actually be carried out safely.
What buyers really want to see is that your RAMS are live, useful documents, not generic templates. Strong RAMS should:
- Reflect the site – You should be developing site-specific RAMS each time, to prove that you have considered the hazards for each site, and have developed your RAMS in alignment with them. Generic RAMS that you submit each time you tender will not score highly, and can be the difference between winning and losing a contract.
- Cover the full range of hazards – Things like Legionella exposure, confined spaces, working at height, manual handling or electrical risks, are all hazards that you might encounter throughout your service delivery. Specific hazards for sites should be included, to demonstrate your knowledge of the contract you are tendering for.
- Give clear, practical controls – You should clearly outline how the job should be done safely, including what PPE is needed, how systems will be isolated, and what to do if something goes wrong. Supporting documentation, like an Escalation Policy, can help your tender submission.
- Show compliance – Link your approach back to the relevant guidance and regulations such as HSE’s L8, COSHH, and Working at Height, to showcase your industry knowledge.
- Stay up to date – Treat your RAMS as working documents that can be adapted as conditions on site change.
If you can show in your tender that RAMS are something your teams use and rely on, it sends a strong signal that you take health and safety seriously.
Why These Three Areas Matter in Water Hygiene Tenders
Buyers are looking for more than price. They want assurance that you’ll deliver safely and dependably. Highlighting your approach to lone working, PPE, and RAMS helps you stand out, by offering:
- Greater trust: In sectors like healthcare or education, a strong safety record is non-negotiable, and any incidents can jeopardise your ability to secure contracts in the future.
- Competitive edge: Many bids get rejected simply because safety details are vague or underdeveloped. Strong RAMS, PPE referencing, and lone working processes, will position you as an attractive choice for clients.
- Compliance: Submitting relevant, compliant documentation and processes reduces the likelihood of disqualification or fines – which wastes money, time, and resources.
In water hygiene tenders, safety is part of your value proposition. Clear, practical examples of how you manage lone working, PPE, and RAMS position your company not just as a competent contractor, but as a trusted partner capable of delivering safe, high-quality service every time.
Are You Ready to Win Water Hygiene Tenders?
Bidding in the water hygiene sector can be time consuming and complex.
While it can be done internally, professional bid writing companies (like us at Bid Writing Service) can significantly boost your chances of water hygiene tender success through expert bid writing and end-to-end guidance throughout the entire bidding process.
Have a water hygiene tender submission coming up? Why not utilise our expert water hygiene tender writers? Contact us at michael.baron@bidwritingservice.com or lauren.moorhouse@bidwritingservice.com to discuss your needs, or, fill out the form below!
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